Council Meeting Information
The Council shall hold regular meetings every Tuesday of each month. Meetings will be held at the State Capitol at the hour of six o'clock (6:00) P.M., except the fourth Tuesday, which meeting will be at twelve o'clock (12:00) P.M., unless notice indicates otherwise in the manner provided by statute. A special meeting of the Council may be called at any time by the Mayor or a majority of the members of the Council in the manner provided by Statute.
COMMUNICATIONS DURING THE MEETING
The presiding officer shall announce at each meeting of the Council the business in order agreeable to the rules, and no business shall be taken up or considered until the class to which it belongs shall be declared in order; provided, that communications from the Mayor may be read at any time.
ORDER OF BUSINESS
The business of the Council shall be presented in the following order:
- Roll call.
- Reading of minutes.
- Special business.
- Miscellaneous business.
- Reports of special committees.
- Reports of City officers.
- Ordinances and resolutions.
- Unfinished business.
- New business.
Council meetings, whether regular or special, are open to the public, and all persons are entitled to attend, except for executive sessions called for one of the purposes allowed by law. Executive, or secret, meetings are permitted only for the following purposes and no other:
- To consider hiring a public officer, employee, staff member, or agent. This does not apply to filling a vacancy in an elective office.
- To consider the evaluation, dismissal, or disciplining of, or to hear complaints or charges brought against a public officer, employee, staff member, or agent.
- To conduct deliberations concerning labor negotiations, or to acquire an interest in real property which is not owned by a public agency.
- To consider records that are exempt by law from public inspection.
- To consider preliminary negotiations involving matters of trade or commerce in which the governing body is in competition with governing bodies in other states or nations.
- To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement.
- To conduct labor negotiations if either side requests the closed meetings.
- To engage in communications with a representative of the public agency's risk manager or insurance provider to discuss the adjustment of a pending claim or prevention of a claim imminently likely to be filed. The mere presence of a representative of the public agency's risk manager or insurance provider at an executive session does not satisfy this requirement.
The Council may go into executive session during a meeting only when two-thirds of the council members present vote to do so. Such a vote must be recorded in the minutes of the meeting by individual vote. The presiding officer must identify the authorization for holding such executive session, that is, he or she must state the purpose which is authorized by statute for holding an executive session (to consider the disciplining of an officer, for example). However, no final action and no final decision may be taken at an executive session. These may be taken only in a public meeting. Any final action taken at an executive session is null and void.